Member Policies

  • This Terms of Service Agreement (the "Agreement") is entered into between StarSpace46, Inc., hereinafter referred to as the "Coworking Space," and the individual or entity signing up for membership, hereinafter referred to as the "Member." This Agreement outlines the terms and conditions governing the use of the Coworking Space's facilities and services.

    Membership

    1.1 Membership Benefits: The Coworking Space provides access to shared workspaces, amenities, and services, as outlined in the membership plan selected by the Member.

    1.2 Duration: The initial membership term shall be as specified in the membership agreement. Thereafter, the membership shall automatically renew for successive periods of the same duration, unless canceled in accordance with the cancellation policy.

    Payment

    2.1 Fees: The Member shall pay the applicable membership fees as set forth in the membership agreement. All fees are non-refundable unless otherwise stated.

    2.2 Payment Terms: Membership fees shall be paid in advance, in the manner specified by the Coworking Space. Late payments may result in the suspension or termination of membership privileges.

    Cancellation and Termination

    3.1 Cancellation by Member: The Member may cancel their membership by providing written notice to the Coworking Space at least 30 days prior to the desired cancellation date. The cancellation notice must be sent to the Coworking Space's designated email address or submitted through the member portal.

    3.2 Cancellation by Coworking Space: The Coworking Space reserves the right to cancel a Member's membership at any time for violations of the Coworking Space's policies or for any other justifiable reason. In such cases, the Coworking Space will provide written notice to the Member and refund any prepaid, unused membership fees on a pro-rata basis.

    3.3 Termination: Either party may terminate this Agreement for cause upon written notice to the other party in the event of a material breach that remains uncured for a period of 14 days following written notice of such breach.

    Access and Use

    4.1 Access: Members are granted access to the Coworking Space's facilities during regular business hours or as otherwise specified by the Coworking Space.

    4.2 Code of Conduct: Members are required to adhere to the Coworking Space's Code of Conduct, which promotes a respectful and professional environment for all members.

    4.3 Liability: The Coworking Space shall not be liable for any loss, damage, or theft of personal property belonging to Members or their guests while on the premises. Members are advised to obtain appropriate insurance coverage for their personal belongings.

    4.4 Prohibited Activities: Members shall not engage in any activities that are illegal, disruptive, or violate the rights of other members or third parties.

    Privacy and Confidentiality

    5.1 Privacy: The Coworking Space respects the privacy of its Members. However, Members should be aware that certain shared spaces may be monitored for security and operational purposes.

    5.2 Confidentiality: Members agree to keep confidential any proprietary or confidential information they may have access to while using the Coworking Space's facilities or engaging with other Members.

    Miscellaneous

    6.1 Entire Agreement: This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements or understandings, whether written or verbal, relating to the subject matter herein.

    6.2 Amendment: Any amendments to this Agreement must be in writing and signed by both parties.

    6.3 Governing Law and Jurisdiction: This Agreement shall be governed by and construed in accordance with the laws of Oklahoma County. Any disputes arising out of or in connection with this Agreement shall be subject to the exclusive jurisdiction of the courts in Oklahoma County.

  • Dogs must be properly vaccinated, with paperwork proof available on request, and no puppies under 4 months will be permitted.

    All dogs must be supervised and cannot be left on the premises overnight or while the owner is not physically present. Dogs must stay with their owner or designated watcher at all times and should be kept in an employee's office when the employee is working there. Leashes are encouraged and owners are solely responsible for any damages incurred from their untethered dogs.

    Dogs are not allowed on chairs/couches, in bathrooms, or the Event Center.

    Any behavior, which interferes with another person's ability to work, will be cause for a pet to be taken home (interference is in the eye of the beholder). Aggressive behavior, such as growling, barking, chasing, or biting, is unacceptable and the pet will have to be taken home on the first complaint. Similarly, dog owners reserve full autonomy and have the right to ask coworkers to not engage their pet.

    Altercations between 2 dogs will most often result in both dogs being sent home unless a clear aggressor can be determined.

    Pets displaying excessive shedding may be asked to leave until groomed as high concentrations of pet dander may make it difficult to maintain a clean environment for people with allergies.

    Pets with evidence of fleas or malady will be asked to go home until the problem has been alleviated.

    Owners are responsible for cleaning up after pets at all times. If a pet has more than one indoor "accident" they will be asked to go home.

    In lieu of a pet deposit, owners are financially responsible for any damage or cleaning bills incurred by their pet. This includes damage from accidents, excessive pet hair, and odor removal. Pet damages are due within 7 days of any incident, cost is at the discretion of StarSpace46.

    StarSpace46 assumes no direct responsibility for any dog or dog owner that do not follow the criteria listed on this policy. Those choosing to bring their dogs to the site willfully accept full financial responsibility for any and all damages incurred as a result of their pet with reimbursements over the deposit amount being paid within 7 days of the occurrence in question.

  • We fully expect all members to be considerate, respectful, and collaborative with each other while at the facility; this includes, but is not limited to, all member events and functions hosted at StarSpace46.

    The Code of Conduct “CoC” applies to all “participants”. Participants include attendees, speakers, organizers, co-workers / flex-space members, office members, day pass holders, volunteers, sponsors, vendors, and staff.

    The expectations of our Code of Conduct apply at all official and unofficial events that our participants attend alongside each other, as we should look to fellow community members with a sense of security and commonality in even public spaces and gatherings.

    Anti-Harassment Policy

    Harassment of any kind shall never be tolerated, and should always be considered as an “in the eye of the beholder, not the person delivering the message” environment.

    We fully understand that particular personal relationships have extended parameters and privileges, but we must also maintain a sense of security for all those entering our facility, as such our policy strictly prohibits the following:

    Offensive comments related to gender, gender identity/expression, age, sexual orientation, race, religion, disability, body size, and physical appearance

    Sexualized or otherwise inappropriate images and hateful speech (including in presentations)

    Deliberate intimidation, stalking, or following

    Harassing or unwanted photography or recording

    Inappropriate or otherwise unwelcome physical contact or sexual attention of any kind (ex: unwanted hugs, playing with hair, or touching pregnant bellies)

    Sustained or intentional disruption of talks or events

    Questions, comments or actions without empathy. (We expect all words and actions to be rooted in thoughtfulness and conducive to positive growth)

    Any other harassing, abusive, discriminatory, or derogatory conduct

    Expectations for our Community
    Office Members | Flex-Space/Coworking Members

    While working within the space we expect everyone will:

    Be considerate, respectful, and collaborative

    Abide by all policies and act as stewards of our CoC, as you will be looked at as more permanent fixtures within the space

    Interact with members in authentic, thoughtful, and empathetic ways that help foster our community

    Clean any messes which you create (ex: Spills, Trash, Dishes)

    Be mindful of fellow members with regards to your volume and content of conversations

    Alert staff to any CoC violations or potential threats to safety

    Organizers

    Event organizers will:

    Uphold the Code of Conduct and be excellent examples of personal and professional conduct

    Arrive early to make sure all preparations are made to greet incoming guest and arranged meals

    Remain at the Event Space until all attendees are safely ushered off-premises and all entrances are properly locked and sealed

    Attempt to prevent potential Code of Conduct violations before they occur and remain vigilant for persons in need of help

    Contact local law enforcement or venue security

    Provide escorts to anyone requesting safety and security

    Assist those experiencing harassment to feel safe for the duration of the event

    The event organizers will take appropriate action against unacceptable behavior.

    Organizers may expel participants from the event without warning or refund.

    Non-members | Visitors | Event Attendees

    At all community and social events we expect everyone will:

    Be considerate, respectful, and collaborative

    Refrain from demeaning, discriminatory, or harassing behavior and speech

    Act and engage in an authentic, thoughtful, and empathetic way to help to foster our community

    Be mindful of your surroundings and of your fellow participants

    Alert meeting organizers and volunteers if you notice Code of Conduct violations, someone in distress or a dangerous situation

    Sponsors | Staff

    Sponsors (otherwise known as vendors, booth staff) and other staff are subject to all expectations herein, with special attention given to abiding the anti-harassment policy.

    Sponsors and staff also agree to the following:

    No Inappropriate and offensive material

    No sexualized images or activities

    No sexualized clothing/uniforms/costumes

  • The community surrounding StarSpace46 (“SS46”) is comprised of professionals, entrepreneurs, and enthusiasts working together to enrich the technological landscape for all of Oklahoma City. Our goal is to advance, through collaboration and ingenuity, the OKC Metro to a new level of innovation and productivity.

    The building and business entity known as StarSpace46 welcomes those that seek to further this vision through hosting regular events, networking functions, co-working initiatives, and meet-ups that allow like-minded individuals to foster a healthy, inclusive community.

    This defined policy will serve as a source of solidarity and protection for the interests of all Members and Affiliates. We take the protection of our facility and community very seriously and always commit to operation well-within state/federal regulations.

    We have established the following criteria for alcohol inclusion taking place upon the property of StarSpace46:

    Expectations

    All Members looking to imbibe alcoholic beverages must first provide proof that this policy has been reviewed to indicate that they have read and accept all rules herein.

    Alcohol shall never be offered to minors for any reason.

    Any alcoholic beverages that are provided by SS46 or its sponsors shall be consumed only by Members that have acknowledged this policy, only non-Members with particular permission from SS46 Ownership may imbibe these beverages.

    By signing this policy, you are agreeing to assume all responsibility and liability for damages to the facility or the furnishings therein that occur as a direct result of your event.

    All Members are fully expected to secure safe transportation to and from the facility.

    Provision and Distribution

    Alcoholic Beverages distributed by SS46 and its Sponsors are offered at no charge to Part-Time Members, Full-Time Members, and Office tenants that have acknowledged this policy.

    Risk Management

    SS46 Members shall, at all times, remain in a non-inhibited state and shall be expected to maintain the highest levels of professionalism and maturity at all times.

    Open access to drinks has a mandatory 21+ policy in effect, with identifications checked at time of SS46 Onboarding.Per ABLE Commission criteria.

    Grounds for Immediate Termination of Meeting Privileges

    Any evidence or observation of an individual placing any kind of foreign substance into the food or drink of someone else, or their own (also known as “spiking” or placing a “roofie”), will result in the proper authorities being notified and their immediate dismissal from StarSpace46 in addition to a lifetime ban from the property.

    Any perceived form of aggressive or disorderly behavior toward any attendee or organizer will be met with immediate reprimand in line with the severity of the situation, up to and including a lifetime revocation of membership and the proper authorities being contacted.

    Strict adherence to State/Local laws must be maintained at all times, failure to do this could result in revocation of permission to provide future events.

    Providing alcohol to anyone under the age of 21 will result in immediate notification of the proper authorities and immediate revocation of all affiliation with StarSpace46.

    Any Members that willingly violate the terms or conditions of this policy are subject to having their status or their Alcohol Privileges immediately revoked, until further notice.

    The StarSpace46 Alcohol policy should be used as a basis for all alcohol-related activity on premises to assure the safety and security of the organization, but most importantly its members.

    We appreciate your adherence to this policy, and encourage anyone with questions to please direct them to the SS46 Board in writing.

    Note: The StarSpace46 Board reserves the right to override any aforementioned rules at their discretion and reserve the right to call for an amendment to this document. If this occurs, you will be asked to review the policy and sign a new copy for our records.